By signing above and clicking submit, you acknowledge and accept the following terms and conditions of booking a pitch:
Our Stallholder booking process runs in the order Application >> Acceptance >> Payment >> Docs Compliance >> Confirmation
The term "Organisers" means Zero One Airsoft Ltd., Complete Leisure Events Ltd., and the National Airsoft Festival Executive Committee together with their respective affiliates, employees, contractors, servants and agents.
Pitch prices for the event are clearly visible on our website when selecting a pitch from the map together with the correct category for your business. Prices listed are inclusive of UK VAT (where VAT is applicable) at the prevailing rate, unless otherwise stated. Prices may change at any time; but any changes will not affect already confirmed bookings where we have sent you a booking confirmation email, except in cases of obvious error. Once your booking has been confirmed, payment for your booking must be made online with a credit or debit card. Credit and debit card payments made online through our website are processed by a third party secure payment collection service. To successfully process your online booking, we will take your name, address and other details and you will then be transferred to a secure page to enter your credit or debit card details and finalise the payment process. Our payment provider will need to know certain information about you in order to process the payment for your booking and by making such a booking you hereby consent to the transfer by us to our payment provider of such information. All bookings & payments are final, and no refunds will be given for changes to bookings, cancellations of bookings, or for non-attendance.
The booked pitch space chosen is the maximum physical size the Stallholder can occupy, and therefore everything the Stallholder wishes to fit within the pitch must not exceed the pitch size selected.
This includes any vehicle parking and camping, if the Stallholder wishes for these to be adjacent to their stall. Alternatively, for vehicle parking and camping, the stallholder can use the designated Stallholder camping field. Some pitches have trees or lamp posts directly in front of them. These are clearly marked on our pitch map when selecting a pitch space. The Organisers reserve the right to change or move any booked or allocated pitch at any time due to operational needs. Where possible the Organisers will notify the Stallholder of any change. Notification may include pitch numbers as shown on the Stallholders manage booking login, which can be checked at any time prior to the Event.
The Organisers do not guarantee that all pitches will be perfectly level, as this depends on annual ground conditions and/or pitch location. The venue is a woodland site with grassland, and Stallholders should made adequate plans for, and bring with them any necessary marquee shims if required. All pitches are reasonably flat enough for a temporary marquee and suitable for purpose.
It is forbidden to alter or remove any site structures or marking out pegs. It is also forbidden to break, cut, crush or otherwise damage any trees, bushes or foliage next to any pitch space. The Organisers guarantee that any such foliage will have been checked & cut in advance, and therefore be outside the boundaries of all marked pitch spaces (including those where a maximum height is specified). Any marking and layout pegs (all of which are permanently installed) that may be removed by the Stallholder will be subject to a £25 reinstatement charge, per peg. Any rubbish left within a pitch space will incur charges for cleanup and disposal. These charges will be invoiced after the event, and by proceeding to book the Stallholder accepts liability for these charges.
Entrance is conditional upon the Stallholder having supplied, in advance, all required paperwork requested either via our online portal or in writing, This includes but is not limited to a fire risk assessment, proof of appropriate insurance, and any food hygiene and food standards certificates if applicable.
Where applicable, you shall comply with our airsoft and site safety rules, detailed in "participant disclaimer".
You are responsible for your and your vehicles own safe entry and egress from our venue. You indemnify us against any damage you or anything owned by you may cause to a third party or third party property whatsoever whilst at our venue. You confirm that any equipment you bring with you has been inspected or tested as necessary and is safe for use, and that you are suitably trained/experienced to operate such equipment. You acknowledge that you are solely responsible for your own property and its safekeeping in its entirety whilst at our venue.
You confirm that you hold suitable and appropriate third party liability insurance to cover you for this event and that your insurance certificate has an “Indemnity to Principal” extension (which extends cover to us) for the duration of the time you are on our premises during the event, and that you shall accept direct liability should you continue with the booking without ensuring the above is correctly in place. At all times we or our insurers maintain our rights to recover from you or your insurer any costs incurred by us, should you be held liable for any claim or part of a claim in connection with this event.
The Organisers reserve the right at any time to cancel or postpone The National Airsoft Festival or to cancel, postpone or vary any event comprising part of The National Airsoft Festival, including due to any event outside of the reasonable control of the Organisers affecting the performance of its obligations or the running of The National Airsoft Festival, including without limitation unavailability of the venue or participants, civil commotion, riot, invasion, Royal mourning, national mourning, terrorist attack or threat of terrorist attack, war (whether declared or not), natural disasters, adverse weather conditions, pandemic or epidemic or any law or action taken by a government or public authority. The Organisers reserve the right to cancel any Stallholder booking at any time and without reason providing more than 28 days notice is provided to the Stallholder. We will contact you as soon as reasonably possible to notify you of any cancellation or rescheduling of The National Airsoft Festival. Please be aware that it may be necessary to cancel The National Airsoft Festival and announce rescheduled dates on short notice. Should weather or other circumstances curtail certain activities, where possible other aspects of the event and/or gameplay will remain available. For the avoidance of doubt, this shall not constitute a cancellation of The National Airsoft Festival. In event of cancellation or rescheduling of The National Airsoft Festival, the Organisers may offer booked Stallholders to a substitute or rescheduled event, or the option to donate the pitch fee as a charitable donation as an alternative to receiving a refund, or booked Stallholders may instead opt to receive a refund. Where bookings to a substitute or rescheduled event are available, you will be notified and given not less than 30 days from the date of notice of cancellation of the Event in which to confirm your preference (unless the rescheduled or substitute event is to be held sooner than 30 days from the date of notice of cancellation, in which case you may be offered the option of a booking to that event or an alternative substitute event to be held at a later date). In the absence of a response within such period, the Organisers will provide you with a booking to a substitute or rescheduled event. Refunds will be paid within 14 days beginning on the date on which you confirm to the Organisers you wish to receive a refund (or if no substitute or rescheduled event is offered, 14 days of confirmation that no substitute or rescheduled event will be offered). If the Organisers cannot make payment of refunds within these periods due to events outside of the reasonable control of the Organisers, you will be kept informed and payments will be made within a reasonable time. The Organisers' liability for cancellation, rescheduling or failure to deliver The National Airsoft Festival shall be limited to providing a booking to a substitute or rescheduled event or providing a refund in accordance with the above and the Organisers shall have no further liability to any Stallholder in relation to any other costs or expenses, including without limitation, the costs of any stall equipment hire, planning, staffing costs, travel, accommodation or other arrangements made in connection with The National Airsoft Festival.
Nothing in these Terms and Conditions shall limit the liability of any of the Organisers for death or personal injury resulting from its negligence or for any other liability which cannot be excluded by law. Whilst the Organisers take reasonable care to ensure the safety of the event, the Stallholder (and their staff) acknowledges that, subject to the airsoft activities they may operate or partake in during the event, they may be exposed to possible risk of physical harm or property damage due to the nature of The National Airsoft Festival and the Stallholder (and their staff) enters and brings any vehicle or property into the Estate, Campsite and surrounding areas entirely at their own risk. Other than where the Stallholder (and their staff) suffers personal injury or death or property damage resulting from the negligence of the Organisers, the Stallholder (and their staff) acknowledges that the Organisers will not be liable for any loss or damage that the Stallholder (and their staff) may suffer as a result of making a booking and/or gaining access to The National Airsoft Festival grounds. This exclusion applies whether the liability arises in contract or tort (including negligence and negligent misstatement) or for misrepresentation, breach of statutory duty or otherwise). In no circumstances will the Organisers be responsible to the Stallholder (and their staff) for any economic loss of any kind, loss of profits, loss of contracts, loss of earnings or loss of revenues or for any indirect or consequential loss or damage. The maximum aggregate liability on the part of the Organisers shall be limited to the face value of the booking of the relevant pitch.
The Stallholder acknowledges that in connection with making a booking for or attending The National Airsoft Festival, the Stallholder will provide the Organisers with certain personal data, such as names and contact details. The Organisers are the controller of your data and are committed to ensuring your personal data is stored safely and in compliance with all applicable data protection legislation in force from time to time in the UK. We will process your personal data in accordance with our privacy policy: https://www.zerooneairsoft.com/terms-and-conditions/privacy-policy
The Organiser may transfer its rights and obligations under the Terms and Conditions to another organisation, but this will not affect your rights or the Organisers obligations under these Terms and Conditions and you will be notified in writing if this happens. You may only transfer your rights or your obligations under these Terms and Conditions to another person if the Organiser agree in writing. Unless agreed otherwise in writing, these Terms and Conditions constitute the entire agreement between the Organisers and the Stallholder. You acknowledge that you have not relied on any statement, promise or representation made or given by or on behalf of the Organisers which is not set out in these Terms and Conditions. If for any reason any provision of these Terms and Conditions is held to be invalid, illegal or unenforceable, such provision shall be severed and the remainder of the Terms and Conditions shall continue in full force and effect. Any person who is not a party to the agreement formed between the Organisers and the Stallholder on these Terms and Conditions will not have any right to enforce or enjoy the benefit of any provision of these Regulations. These Terms and Conditions shall be governed by and construed in accordance with English law and the Stallholder agrees to submit to the exclusive jurisdiction of the English courts over any matter arising under or in connection with these Terms and Conditions.
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